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IBM Connections

Offline access to IBM Connections Files

Many folks have asked if it was possible to use IBM Connections files in a manner similar to Dropbox. well…it is!

IBM Connections allow files to be access using CMIS.

Cmis_logo

According to Wikipiedia, Content Management Interoperability Services (CMIS) is an open standard that allows different content management systems to inter-operate over the Internet.[1] Specifically, CMIS defines an abstraction layer for controlling diverse document management systems and repositories using web protocols.

You may ask, so how do I do it?


On Windows, there are a few CMIS client tools, but one that is showing a lot of promise is CMISSync (
http://cmissync.com) developed by a Japanese firm aegif. they have a free community edition with plain connectivity and an Enterprise version that has extras like Single Sing-On (SSO), encryption and other administrative functions.

cmissync

The current version of CMISSync is developed on .Net framework 4.5, so you would need to install that on you computer before installing the client. According to their website, a Linux and Mac version is in the pipeline.

to set up any CMIS client to IBM connections, the URL string is
“https://your connections sever/files/basic/cmis/my/servicedoc”

For users on Mac, there are a few ways you can do this too. The easiest way is to use Adobe Drive, an Adobe AIR application that acts as a CMIS client.

adobedrive

One of the advantages of using Adobe Drive is that it allows you to open Connections Files in Finder like a regular folder.

there are also other free client you can use such as
CMIS Spaces, which gives you a client interface like this:


cmis-spaces-20120419-3

There are many CMIS clients available on the market today, just find one that fits your needs.

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Using Activities in IBM Connections and IBM Notes

Most people spend a lot of time searching through their past emails to try to string a communication thread together, either to remember the discussion topics or to hand over a thread to someone else.

Fortunately, there is a very easy way to do this with IBM Notes and Connections!

Did you know you could drag an email to the Activities sidebar in IBM Notes to save it?


My recommended approach to saving and tracking important communication is the following steps :

1. Create an activity to track the communication:

create-activity create-activity-2

2. Next, locate the email you want to track/save, right click on it and choose to add it an activity:

add-activity add-activity-2

3. That’s it!

The next time you need to find past email you can easily locate them in the activity.
An email can also exist in multiple activities, and you can easily locate all the activities that the email is in by clicking on “Show Activities Related to this Document” in the above menu.


4. Not all communication is via email, so similarly, all Sametime chats can also be saved to an activity with the click of a button:

add-st add-st-2



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